Executive Assistant

Địa điểm: 15 Trần Cao Vân Quận 1

Hình thức: Toàn thời gian

Job Purpose:

Aim is to provide support for Managing Director across business units, to support the execution of projects that will vary from multiple business units and departments across broad range of scope to increase efficiency and productively across all business units and departments.

Job Description:

  • Being an executive assistant to Managing Director across multiple business unites, schedule and assisting in planning appointments, meetings, conferences etc.
  • Manage information flow in a timely and accurate manner
  • Make travel and accommodation arrangements
  • Taking meeting minutes quickly and easily
  • Coordinating with internal departments and external parties to align business objectives
  • Completing projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving and adjusting plans.
  • Preparing and summarizing information as assignment to support Managing Director planning for the future.
  • Verifying documents accurately before presenting for approval.
  • Monitoring and following up a progress of working on time.
  • Track information such as expenses and prepare weekly, monthly or quarterly reports.
  • Format information for internal and external communication – memos, emails, presentations, reports.
  • Preparing reports, memos, invoices letters, and other documents.
  • Assist with translations in both work and personal matters.
  • Any other tasks provided and given by Managing Director.

Job Requirements:

  • At least bachelor’s degree in Arts, Business Administration, Economics, Political Science, Social Science or related fields.
  • Minimum 2 years’ experience in secretary, personal assistant, operation or project coordinator or administration for executive.
  • High integrity, striving for good values.
  • Outstanding organizational skills to successfully and simultaneously manage projects.
  • Strong interpersonal and collaboration skills to foster a positive work environment, with internal partners, while ensuring external stakeholders provide appropriate deliverables.
  • Good organizational, prioritization, planning and time management skills.
  • Being a proactive with good personality and having analytical & problem-solving skills
  • Ability to work in a deadline-driven, pressure and changes in the fast-paced environment.
  • Fluent in English and Vietnamese both of written and verbal and computer literacy.

Technical Skill and Competencies:

  • At least bachelor’s degree in Arts, Business Administration, Economics, Political Science, Social Science or related fields.
  • Strong Excel Skills and microsoft office skills