Office Manager

Location: 212 Ly Chinh Thang district 3

Job Type: Full time

Report to: CEO

Role purpose:

Office manager supervises services throughout the building. S/he oversees staff and operations and ensures safety standards are being met. S/he ensures that work operations continue smoothly and coordinates workers, facilities and paperwork, as well as plan and direct facility maintenance.

Key responsibilities:

• Directly in charge of all admin related functions including but not limited to Purchasing, Logistics, Facility and Infrastructure, Outsourcing services, etc.;
• Supervise Admin team as well as coordinate all daily activities with the highest efficiency and effectiveness as set by the management in order to provide best support to 212 premises;
• Manage 3rd party service providers related to office matters, follow up, and making payment to 3rd party in time;
• Ensure office supplies sufficiency and office equipment management efficiency, i.e. stationery, name cards, Company’s letterhead, pantry, furniture, telephone, and fax systems, etc.;
• Provide and manage support on office activities such as hotel booking for visitors, air ticket booking, employee meetings, conferences, secretarial services, notary/stamp requirements, courier;
• Organize and coordinate company-wide events, leadership offsites, volunteering opportunities, office lunches, etc.;
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints;
• Assist CEO in establishing and managing good relationship with local authorities and government offices;
• Manage good long-term partnership with all vendors, suppliers and service providers to provide best benefits to the company;
• Work closely with CEO to identify, investigate and analyze potential operational improvement and implementation of solutions thereof;
• Communicate with facility management on any office repairs and maintenance; ensure office cleanliness, tidiness and hygiene standards;
• Perform all other duties as assigned and required by the management;
• Represent the Administration department in weekly management meeting as well as our monthly strategy update meeting, supporting the collaboration across the entire 212 premises;
• Assist in other ad-hoc tasks and projects as requested.

Requirements:

• 3-5 years of experience in a similar role;
• Good knowledge of English language;
• Must have exceptional attention to detail;
• Strong organizational and time management skills, and ability to prioritize;
• Excellent communication and interpersonal skills;
• Strong problem-solving skills and analytical abilities;
• Self–dependence and team inspiration.

 

 

 

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